Bookkeepers: not as expensive as you think.

Bookkeepers: not as expensive as you think.

There are more than a few reasons why I didn’t end up with a career in sales. When I sold computers, I had no problem telling a customer that another store had what they needed. I was also prone to underselling someone if I felt it better suited their needs and budget. Most of those customers were happy with the honesty…my employers were not.

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Reduce expenses: stop paying monthly bank fees

16302_4689Although I have mentioned it before, I wanted to reiterate my goal as a bookkeeper. As it pertains to your company’s profits, my focus is on reducing your expenses. There are many great blogs and podcasts out there that focus on increasing your sales, and improving your marketing efforts. Although I may touch on these from time to time, it’s just not what I excel at. What I’m great at is finding ways to save money on business expenses.

One of the big expenses is bank fees. Now, it’s not big because of the percentage of your overall budget. Instead, I believe it’s mentally big, because paying countless fees, without seeing any real value, becomes very frustrating over time. If you are a very small business, having to pay up to $100/month for the “privilege” of having a business chequing account can be a real hit to your profits.

I wanted to draw attention to a small business account that could help reduce those fees.

The HSBC Business Direct account is one that I came across during a previous post about bank fees. There are no monthly fees associated with this chequing account. With that, you are allowed an unlimited amount of teller-free transactions. That would include any internet, ATM, or telephone banking transactions. You can also deposit 20 cheques, and write 20 cheques per month for free. They are clearly saving themselves money by having you do most of the transactions on your own. Once you have to employ their physical locations and staff, then you will encounter more fees. With the rise of branch-less banks like ING and Ally, I believe this trend will grow significantly over the next few years. Once all of our customers are paying us digitally, there will be fewer reasons to have to go into a branch to manage our finances.

I don’t have a lot of experience with HSBC. I believe one of my clients used them for customer financing, but that’s the only time I’ve dealt with them. It might be a good idea to ask friends and colleagues about their experiences before signing up. Still, this could be a great way to save some money, or at least divert those funds to something with a better ROI.

If you have dealt with HSBC in the past, please let us know your opinion in the comments.

1 Step to Reducing Bank Fees

Unless you run a morally questionable business, you can’t run things on cash alone. You need a bank account (or 2, or 3…). Having one is always a pain. You will be charged too much, treated too poorly, and rewarded too minimally. Get past the idea of it being a perfect experience.

Instead, let’s just try to get those fees down as low as possible. There are quite a few small ways to accomplish this, but only one that seems to be at the root of so many of our cash flow problems. Brace yourself, ‘cause you may not like it.

writing check

Stop Writing Cheques

Gasp! What? Are you insane??!! No, I’m dead serious. In all my years of helping small businesses, I’ve seen more get in trouble because of those evil little pieces of paper.

Instead, I recommend paying electronically for as many things as possible. Use your debit card, *credit card, email money transfer, or electronic bill payment. Where available, setup an automatic withdrawal of your essentials like utilities, phone bills, and memberships.

* If you’re going to use your credit card, it only works if you’re paying off the full balance each month. Otherwise, this is just going to cost you more money.

Why do I think cheques have to go? 3 reasons.

Material Costs

Cheques are expensive, considering what they are. Personal cheques cost you about $0.50 each, and business cheques can creep above $1.00 each. You can fit at least 3 of them on a sheet of 8.5x11” paper. Would you pay $3/sheet for a pack of paper? Yes, they’ve got features that a sheet of 20lb paper doesn’t have, but still…$3/sheet!!

Transaction Costs

Unlike the much advertised unlimited personal bank accounts, small business accounts are much more expensive. You’re going to pay about $1 in bank fees each time you write a cheque. That’s on top of the $1 the physical cheque cost you. Electronic transactions usually cost about half that or less, depending on your bank. It’s not unusual for me to see $200-300 in monthly fees on my clients bank statements.

NSF Fees

I know, you’re an amazing owner who has never bounced a cheque, and still keeps your physical chequebook balanced. For every one of you, there are probably 10 other owners who can’t make that claim. NSF fees are going to increase to $42.50 this year. $42.50 for every cheque that goes NSF!!

In a lot of small businesses, money is tight. When you write the cheque for $200, you have $250 in your account, and no intention of spending any of it until that cheque clears. Guess what? Unexpected things happen before that cheque clears. Suddenly you’re stuck paying $42.50 to your bank, and another $30 to the vendor.

Plus, let’s be honest here. You write cheques for 2 main reasons.

1. The vendor only accepts cheques – this is becoming a smaller list every year. Vendors have been burned by cheques too, so they’re much better at taking cheaper forms of payment.

2. You’re stalling – you need parts for that order today, or your product won’t ship on time. You write a cheque and pray that one of your delinquent customers pays you between now and when it clears. They don’t.

Let’s face it; cheques are going away soon. Banks already got rid of the humans who used to scan cheques manually, which completely removed any security that a cheque possessed. I was told by a bank employee that less than 5% of all cheques ever get reviewed for errors. I’ve seen firsthand many post dated cheques get cashed early, and others with glaring mistakes pass unnoticed. Why bother anymore? Save yourself the hassle and the expense, and rid them from your business for good.